Human Resources Manager
International Documentary Association (IDA) is seeking qualified candidates for a new position as Human Resources Manager. IDA supports the vital work of documentary storytellers and champions a thriving and inclusive documentary culture. We are dedicated to the vision of a world where documentary creators flourish. Through our work, we connect audiences with the best of the form, provide resources, create community, and defend the rights and freedoms of documentary artists, activists, and journalists around the globe. We do this work because we believe that documentaries enrich and deepen our culture, fostering a more informed and connected world.
This role is not included as a member of the collective bargaining unit.
At IDA, we believe in and practice these values in all of the work we do:
- IDA believes in the dignity of work and the rights of workers to organize. We support the unionization of our own staff in Documentary Workers United/CWA Local 9003, and the unionization efforts of documentary filmmakers, storytellers, and the crews of documentary projects.
- IDA believes in an inclusive workplace culture where the diverse identities of our colleagues are celebrated and we work to be more inclusive, more diverse, and accountable to each other. We support this work through our programs – like the Nonfiction Access Initiative that supports filmmakers with disabilities – and our culture.
Below is an overview of the responsibilities and qualifications for potential candidates. It outlines, to the best of our ability, the current scope of the role, with the understanding that jobs evolve and change over time and that no job description can capture all of the responsibilities of a job or detail everything that may be expected of you in the role.
Human Resources Manager Duties
This role will partner with the Managing Director to develop and implement all policies and processes related to hiring, salaries, benefits, performance management, and professional development within the organization. The role will also ensure that employment practices are held to the highest standard of equity and transparency while maintaining organizational culture and legal compliance.
- Manage and facilitate employee onboarding, new hire orientation, and employee status changes
- Responsible for oversight and implementation of all HR policies, procedures, and programs, including revision as needed.
- Serve as a culture-holder, responsible for convening conversations about culture, transitions, and issues that arise.
- Review and update Employee Handbook, performance evaluation guidelines, and other HR documents as needed. Maintain employee records, ensuring confidentiality.
- Manage employee orientation, oversee and manage procedures for complaints, harassment, and whistleblowing.
- Maintain compliance with performance evaluation guidelines.
- Manage benefits reconciliation, payroll, onboarding, and terminations using Zenefits.
- Manage deployment and return of all equipment for employees, including distribution of office keys, parking passes, and computer equipment.
- Monitor updates in federal, state, and local employment laws and regulations in all jurisdictions where IDA employees reside and work.
- Manage external regulatory filings where required.
- Identify culture, compliance, and workplace issues, recommend solutions, and execute those solutions in partnership with appropriate staff.
- Audit existing policies and handbooks and contribute to the creation of additional policies where needed.
- Work with leadership and managers to address any HR issues that arise. The HR Manager is the primary contact for reporting human resources issues, union compliance, and grievances.
Recruitment and hiring - full cycle recruiting
- Identify organization needs, and assist in developing job descriptions with defined competencies to match these needs.
- Devise, format, and post job descriptions and announcements to various sites/platforms.
- Review candidate submissions to ensure they are complete and reaching Hiring Managers.
- Pre-screen candidates and coordinate interviews with Hiring Managers and panels.
- Build a pipeline/talent attraction strategy for recruitment with a focus on diversity.
- Write and post new job descriptions. Audit and improve existing descriptions.
- Standardize and manage the interview process, including training interviewers on implicit bias.
- Draft offer letters, extend offers, and perform reference checks.
- Coordinate onboarding with managers and staff.
Compensation & Benefits
- Oversight and administration of benefits such as 401(k), health insurance, and life insurance
- Compensation research for new roles, including market benchmarking.
Competencies and Qualifications:
- Strong HR qualifications, working knowledge of best practices in DEI training and strategy with experience in a diverse, multi-generational workplace.
- Familiarity with trends, best practices, regulatory changes, and new technologies in HR, talent management, and employment law and applies this knowledge to communicate changes in policy, practice, and resources.
- Experience and familiarity working in a unionized workplace are a plus.
- Working knowledge of all applicable ADA guidelines.
- Robust understanding of California laws and regulations, union policies and structures, and the ability to communicate them to all employees and managers.
- Extremely organized with keen attention to detail.
- Strong ethics with the ability to maintain strict confidentiality of information.
- Good communicator.
- Sound judgment and good decision-making skills.
- Diligent and collaborative, with demonstrated ability to independently manage time, prioritize tasks, and meet goals and deadlines consistently.
- Excellent computer skills including proficiency in Google G-Suite applications required. Experience with Airtable, Asana, and Zenefits is a plus.
- Demonstrated ability to quickly learn new programs and software and troubleshoot and problem-solve.
- Ability to follow detailed multi-step written and verbal instructions.
- Professional, helpful, and diplomatic demeanor; able to correspond clearly and professionally by phone and email, in a clear and courteous manner with guests, suppliers, and service providers.
- Demonstrated interest in documentary, film/media, and nonprofit work is a big plus.
- Available to work a set regular in-office schedule, 6-8 hours per day, Monday-Thursday between core hours of 10 a.m. - 6 p.m. PT when the majority of staff are in the office.
- 100% employer-paid medical, dental, vision, and life insurance
- Short and long-term disability insurance
- Paid parental and family leave
- Access to contribute to pre-tax commuter benefits
- Cell phone subsidy
- A 401(k) retirement savings plan with employer match
- Generous paid time off, including sick days, 15 vacation days in the first year of employment, 14 paid holidays and a paid week off when our office closes from Christmas Eve to New Year’s Day
How to apply:
Please fill out this form, and include the following:
- A cover letter including your interest in the position and IDA, and the date you’re available to start.
- A resume outlining your educational and professional experience.
Successful candidates must be legally eligible to work in the United States of America. IDA does not currently sponsor visas to work in the United States.
If hired, we require all employees to be fully vaccinated against COVID-19, unless a medical or religious accommodation is needed, as determined on a case-by-case basis. To request accommodations for completing this employment application please contact firstname.lastname@example.org.
International Documentary Association is an Equal Opportunity employer. We are committed to diversity and inclusion in all aspects of our work, and to building an equitable and just organization that, at every level, reflects the diversity and vibrancy of the community we serve and our society as a whole. We provide equal employment opportunities to all employees and applicants for employment without regard to sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender, gender identity or expression, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state, or local law.